1 PERSONAL DATA THAT YOU GIVE US
2. PERSONAL DATA THAT WE COLLECT
We will process the following categories of personal data that we collect: 2.1 To administer payments and invoice you: name, email address and phone number of the contact person as well as your company name, office address and VAT-number. 2.2 To manage the customer or supplier relationship: name, email address and company name. 2.3 By applying cookies when you visit our website:
2.4 If you do not want to accept cookies, you may adjust your web browser settings either to not accept cookies or to indicate when a cookie is used. Please note that by disabling cookies, some features on our website might not work as intended.
3 HOW WE USE AND KEEP YOUR PERSONAL DATA
3.1 We use your personal data to be able to provide our Services and fulfill our commitments towards you. We process personal data based on the following legal grounds.
|Purpose of the Processing||Personal Data Categories||Legal Basis for the Processing||Storage Period|
|Manage your user account.||Name, email address and phone number of the contact person as well as your office address.||Fulfill our contractual obligations towards you.||As long as you are a customer, and one year after.|
|Provide support services.||Name, email address and phone number of the contact person.||Fulfill our contractual obligations towards you.||As long as necessary to provide the support, and one year after.|
|Send you our newsletter and provide updates and other information regarding our Services.||Name and email address.||Fulfill our contractual obligations towards you and to pursue legitimate interest.||As long as we send out such information, unless you unsubscribe.|
|If you contact us.||Name, email address and phone number of the contact person.||Fulfill our contractual obligations towards you and to pursue legitimate interest.||As long as is necessary to assist you.|
|Improve our website and understand how our website is used.||Cookies described in Section 2.3 above.||Pursue legitimate interest.||6 months after your visit.|
|Administer customer relationship, including order and payment processing.||Name, email address and phone number of the contact person.||Fulfill our contractual obligations towards you, and a legal obligation.||7 years after creation due to book keeping legislation.|
|Manage your job application or application to a specific job position.||Name, email address and phone number as well as other personal data provided by you.||Pursue legitimate interest, and consent if stored longer.||Until the position has been filled. Subject to your explicit consent, we may ask to store it for a longer period.|
3.2 Your personal data will be deleted by us when the processing is no longer necessary for the purposes stated above, except if required by applicable laws. In such case, we keep the data only as long as necessary or mandated by law for such purpose, such as for book keeping purposes.
4 SHARING OF PERSONAL DATA
4.1 We share your personal data with the following subcontractors to provide our Services and perform our contractual obligations towards you:
|Subcontractor name (service name)||Region for processing||Transfer mechanism||Services provided|
|Amazon Web Services Inc. (AWS)||EU/EEA and the U.S.||EU-U.S. Privacy Shield Framework||Hosting and storage services|
|Microsoft Corporation (Azure)||EU/EEA and the U.S.||EU-U.S. Privacy Shield Framework||Hosting and storage services|
|Google, Inc. (Cloud Platform)||EU/EEA and the U.S.||EU-U.S. Privacy Shield Framework||Hosting and storage services|
|The Rocket Science Group, LLC (Mailchimp)||U.S.||EU-U.S. Privacy Shield Framework||Newsletter distribution|
|Wint Group AB (Wint)||Sweden||Not required||Accounting services/td>|
|Pipedrive Inc. (Pipedrive)||U.S.||EU-U.S. Privacy Shield Framework||Customer management|
|Google, Inc. (Gmail)||U.S.||EU-U.S. Privacy Shield Framework||Email services|
|Google, Inc. (Google Analytics)||U.S.||EU-U.S. Privacy Shield Framework||Cookies for statistics and product improvement|
|Hotjar Ltd. (Hotjar)||EU/EEA||EU-U.S. Privacy Shield Framework||Cookies for statistics and product improvement|
|Mixpanel Inc. (Mixpanel)||U.S.||EU-U.S. Privacy Shield Framework||Cookies for statistics and product improvement|
4.2 These third parties are limited by law or contract from using the personal data for purposes beyond those for which the personal data is shared. We take all reasonable legal, technical, and organizational measures to ensure that your personal data is treated securely and with an adequate level of protection when transferred to or shared with such selected third parties. 4.3 Some of the subcontractors we share your personal data with are located outside the EU/EEA (in a third country). Depending on which part of our Services you use, your personal data may be transferred to the United States. When doing so, we are committed to protect your data and comply with applicable data protection laws and will therefore put in place adequate safeguards to protect your personal data, such as the EU Commission’s Standard Contractual Clauses, or transfer the personal data to subcontractors certified in accordance with the EU-U.S. Privacy Shield Framework. 4.4 If we are required by law or you have agreed to it, we will disclose necessary personal data to authorities such as the police, tax agencies or other authorities. An example of legally required sharing is for the purposes of anti-money laundering and counter-terrorist financing. 4.5 In the event that we sell or buy any business or assets, we may disclose your personal data to the prospective seller or buyer of such business or assets. If we or substantially all of our assets are acquired by a third party, personal data about our customers may be disclosed and transferred.
5 YOUR RIGHTS
5.1 The right to a register excerpt. You have the right to request a transcript of your personal data that we store and process. Your request must be submitted in writing to us using the contact information below, including your signature. 5.2 The right to rectification. We want you to correct inaccurate or incomplete information about you, and ask you to keep your account updated at all times or contact us in this case. 5.3 Data portability. When it comes to personal data that you have provided to us, you have the right to request a transfer to another provider. Contact us for help with this. 5.4 The right to be forgotten. You have the right to object to our processing of your personal data. The consequence of this may be that we are no longer able to carry out the Services. Contact us and we'll see to what extent this is possible. 5.5 Marketing communications. You may at any time decline marketing communications from us. Let us know in that case. 5.6 Complaints. If you are displeased with our processing of personal data, you should contact us and let us know. You can also turn to the Swedish Data Protection Authority (Sw. Datainspektionen), Box 8114, 104 20 Stockholm, Sweden, phone number +46 8 657 61 00, email address email@example.com, or the equivalent authority in the EU-member state where you live, to file a complaint.
6.1 We are using adequate technical and organizational security measures to ensure that your personal data is not misused, lost or unlawfully accessed. We only give access to your personal data to those employees who require it to provide our services.
7 UPDATES TO THIS POLICY
8 CONTACT INFORMATION
8.1 If you have any questions regarding our processing of your personal data, or any question, complaint or claim, please contact us at: Greenlytics AB Org. no. 559115-5170 Stortorget 18 111 29 Stockholm, Sweden E-mail: firstname.lastname@example.org www.greenlytics.io